Secretary (OA)
Your duties will include but are not limited to:
Administering the full range of duties and responsibilities in preparing correspondence (letters, memos, forms, agendas, and minutes) and carries out day to day administrative, technical, and clerical operations in support of mission, goals, and objectives of VISN 17 and Program Managers in the Network Office. Performing administrative and program support work, such as program or office planning, evaluation of administrative programs or issues, liaison, special projects or board and committee-related work. Screening all correspondence prepared for the Program Managers for clarity, completeness of reply, grammatical and procedural correctness. Administrative, organizational and educational skills will be utilized in reviewing and ensuring all responses address concerns and issues accurately and timely. Taking meeting minutes and developing agendas and minutes for DND, Executive Assistant (EA) to the DND and Program Managers' approval. Carrying out specific studies and projects that assist the EA to the Deputy Network Director and Network Director (ND) to readily focus on program-level and managerial issues and decisions. Developing background information and provides alternatives and recommendations from which the EA to the DND and ND and the rest of executive management are able to make well informed decisions. Provides information on current status of work in progress to the appropriate Program Managers. Providing receptionist duties to include screening calls and visitors, and mail processing, deliveries and parcels. Other duties will include complete conference coordination, travel coordination, timekeeping functions, video-conferencing scheduling. Incumbent assists with records management to include regular inventory of records, proper storage, and disposition in conjunction with the Network Records Manager/Compliance and Business Integrity Officer. Providing receptionist duties to include screening calls and visitors, and mail processing, deliveries and parcels. Other duties will include complete conference coordination, travel coordination, timekeeping functions, video-conferencing scheduling. Incumbent assists with records management to include regular inventory of records, proper storage, and disposition in conjunction with the Network Records Manager/Compliance and Business Integrity Officer. Oversight for the suspense program, which includes ensuring appropriate assignment, implementation, tracking and taking action to achieve outcomes. Works creatively, cohesively, and insightfully with colleagues across the health care systems within the VISN and other key staff within VA to include VA regional Support Teams,10N, and VA Central Office, to design and develop innovative, efficient processes that will improve the quality and efficiency of Network operations. Works with others toward meeting national mandates and VISN mandates. Supports a robust Patient Advocacy program to include verbal and written communication with Veterans and external stakeholders, coordinating with healthcare system leadership teams to develop correspondence as well as VACO staff members when required. Work Schedule:
Monday thru Friday; 8:
00 AM to 4:
30 PM Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/493-7626-O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
performing administrative and program support work; program and/or office planning; evaluating administrative programs or issues; processing incoming and outgoing correspondence; composing letters and reports; organizing files and retrieving reports; replying to inquiries; preparing public presentation outlines; serving as a liaison for special projects or board and committee-related work. You will be rated on the following Competencies for this position:
ClericalCommunicationTechnical CompetenceTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary but requires some walking, standing, bending, and carrying light items such as books and papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administering the full range of duties and responsibilities in preparing correspondence (letters, memos, forms, agendas, and minutes) and carries out day to day administrative, technical, and clerical operations in support of mission, goals, and objectives of VISN 17 and Program Managers in the Network Office. Performing administrative and program support work, such as program or office planning, evaluation of administrative programs or issues, liaison, special projects or board and committee-related work. Screening all correspondence prepared for the Program Managers for clarity, completeness of reply, grammatical and procedural correctness. Administrative, organizational and educational skills will be utilized in reviewing and ensuring all responses address concerns and issues accurately and timely. Taking meeting minutes and developing agendas and minutes for DND, Executive Assistant (EA) to the DND and Program Managers' approval. Carrying out specific studies and projects that assist the EA to the Deputy Network Director and Network Director (ND) to readily focus on program-level and managerial issues and decisions. Developing background information and provides alternatives and recommendations from which the EA to the DND and ND and the rest of executive management are able to make well informed decisions. Provides information on current status of work in progress to the appropriate Program Managers. Providing receptionist duties to include screening calls and visitors, and mail processing, deliveries and parcels. Other duties will include complete conference coordination, travel coordination, timekeeping functions, video-conferencing scheduling. Incumbent assists with records management to include regular inventory of records, proper storage, and disposition in conjunction with the Network Records Manager/Compliance and Business Integrity Officer. Providing receptionist duties to include screening calls and visitors, and mail processing, deliveries and parcels. Other duties will include complete conference coordination, travel coordination, timekeeping functions, video-conferencing scheduling. Incumbent assists with records management to include regular inventory of records, proper storage, and disposition in conjunction with the Network Records Manager/Compliance and Business Integrity Officer. Oversight for the suspense program, which includes ensuring appropriate assignment, implementation, tracking and taking action to achieve outcomes. Works creatively, cohesively, and insightfully with colleagues across the health care systems within the VISN and other key staff within VA to include VA regional Support Teams,10N, and VA Central Office, to design and develop innovative, efficient processes that will improve the quality and efficiency of Network operations. Works with others toward meeting national mandates and VISN mandates. Supports a robust Patient Advocacy program to include verbal and written communication with Veterans and external stakeholders, coordinating with healthcare system leadership teams to develop correspondence as well as VACO staff members when required. Work Schedule:
Monday thru Friday; 8:
00 AM to 4:
30 PM Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/493-7626-O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
performing administrative and program support work; program and/or office planning; evaluating administrative programs or issues; processing incoming and outgoing correspondence; composing letters and reports; organizing files and retrieving reports; replying to inquiries; preparing public presentation outlines; serving as a liaison for special projects or board and committee-related work. You will be rated on the following Competencies for this position:
ClericalCommunicationTechnical CompetenceTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary but requires some walking, standing, bending, and carrying light items such as books and papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$50,011 to $65,013 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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